The next few days are like a timer counting down. Sometimes the conversations feel a bit like a NASA control room. We review and re-review our plans because this deployment isn't going to be a small one. It is likely in the top 3 in scope since I began over two years ago.
Day 12 - Testing
We started with Scrum, Scrum, Scrum, and Scrum of Scrums.
Testing continued on Day 12 - and all the while we continued to work through Product Manager user stories. Supporting artifacts were shared as well. This segued into the Project Managers reviewing points and starting to assign teams for the next timebox. For this cycle, we found that our story points were roughly double to the number of the points available for the next timebox. This requires a feedback loop with the Executive committee to prioritize completed set of user stories.
The Executive Technical Leadership Committee met where we discussed a variety of issues, successes, and follow ups from the prior week. This committee fulfills the role of a CTO.
Finally, I also reviewed a patent application.
Day 13 - Testing, Stories, and Horse Trading
We continued to work through user stories and test. We had a 90 minute meeting with the Executive Committee to discuss the priorities where some items were shifted lower on the priority list and, for intents, got knocked out of the upcoming timebox and into the next.
Testing is coming to an end at this point. Day 14 will be release day and so only the most critical items are prioritised to be addressed before we release. This means several status meetings throughout the day. In this timebox, we were still engaged with status meetings until later in the evening. This was partially due to a timebox that was 25% smaller than our normal 20 day period. It was also in part because we launched our new mobile experience transitioning from a third party, Verve, to an entirely Drupal based mobile site. This shift greatly enhances the user's experience on a mobile device by leveraging block logic from the desktop site and providing access to all Examiner.com content. The Verve experience was limited to the previous 30 days.
We Were Busy
Today was an extraordinarily busy day in the timebox. We're in the midst of attending to revealing defects in our current release, some fairly significant configuration work to support America Inspired, reviewing tons of user stories, writing user stories, and continued work on setting up JIRA with Greenhopper to replace our ticketing system.
The day started out, as usual, with three scrums that cover the work our three distinct teams are working through. The scrums at this point are less about the developers telling us what they've worked on, what they are working on, and what blockers they have and more about the QA team reporting on results that have come through testing. We do look at our story board spreadsheet to confirm that stories are either green or nearly green. We also make hard decisions on features that might not be ready for release in the time box. Those are noted and we socialise that news with stakeholders as appropriate. We're also looking at any stories that might be at risk and identify alternate plans for those stories. That might comprise a) deferring the story for completion in the next timebox or b) completing the work during the QA week or c) releasing the new feature partially. Finally, the project management team got together for a scrum of scrums where we identify any problem areas that might have emerged.
That all said, I think the message is pretty good. You get a little history lesson on Project Management. I focus on Cowboy, Waterfall, and Agile. I talk about communication and expectations. The presentation then discusses, with quite a bit of detail, how our development process has evolved and where we are at this point in time. I'm really proud of the work we've done at Examiner.com - and I'm so very impressed by our team. Everybody has been involved in moving this football.
There are cats, manholes, fighter jets, pyramids, castles, waterfalls, ravens, monsters, wine, books, and just a little H.P. Lovecraft.
Thank you to Examiner.com and to Drupalcamp Austin for facilitating my sharing. You all rock. If you're interested in seeing my remarks - here they are.
The last few days have pretty much been nose down to the grindstone coding like crazy for the development team. Days 5-9 were pretty much the same with a few exceptions.
On this day the Epics and High Level User Stories were delivered and these helped define user stories that needed design artifacts. The project team started sifting through the stories to identify any pitfalls or problems. As the Technical Product Architect, I start to think really hard about approaches that we might be able take when we get down to the Drupal part of the implementation. Are there any contributed modules that might fit the bill? Sitting down with various Product Managers we began detailing how the product vision would technically be handled.
Largely the user stories were delivered. As a team we really started doing a great job of reviewing individual stories. Certain members of the development team had their features code complete which opened them up to help review the stories that were being delivered. We started looking at wireframes.
During these two days, the Executive Committee were helping continue form priorities for the next Timebox.
Day 4 of a Drupal Timebox
Yesterday was the first day that the Examiner.com development team was really coding. That became conversations in IRC and the beginning of features being sent to code and theme reviewers. The spreadsheet that we keep our user stories in is starting to move yellow stories to green and the salmon stories are being turned yellow (white is uncommitted stories, grey is deferred, yellow are committed to being developed, salmon need more information, and green are ready for manual QA). This is the time when the developers really get their heads down and are working hard to complete the stories they have allotted in the time period available and work on the bug backlog.
In the first two posts in this series I wrote about the planning days at Examiner.com and how those planning days set up the beginning of the code sprint. I also discussing the ancillary activities that set us up for the next timebox - locking down the priorities for the next time box.
Today, Day 3, the coding portion of the sprint begins.
The scrums started out by reviewing the salmon stories (salmon are stories that still need more information to be actionable) in the Google spreadsheet. Each story, as clarified was turned yellow - indicating the team in committing to completing the effort to complete that work. After these stories have been reviewed and clarified, the different groups are tasked with different tasks.
The morning began with three scrums. Each scrum represents a practicing unit that includes:
Day 2 - More Planning
Day 2 of this shortened timebox was the second of our Technical Planning days. As I mentioned in my previous post, we have two half days of Technical Architecture/Planning at the beginning of the time box. We continued to review details on the user stories for this box and also tightened our estimates a little bit for remaining stories. We look at whether we need to write code from scratch, we can make use of community code, or enhance community code from the Drupal project.
We colour code our stories - white for not scheduled, yellow for scheduled and committed to, greeen for QA ready, salmon when we need more information, and grey for stories that we defer for future timeboxes. We re-reviewed stories from yesterday for which we needed clarifications. These visual queues make it really easy to scan the Google spreadsheet(s) and see the status of a given story.
Our story spreadsheet header describes the information we're looking to capture for hand off to the development team.
An Introduction to the Next 15 Work Days
I've been writing a lot about process lately. Examiner.com is one of the largest Drupal sites in the wild. It was migrated from Cold Fusion to Drupal - a process that began about two years ago.
The Examiner development experience has moved through a wide variety of styles, tools, and methodologies over the last two years. Through blog posts and presentations, a fair bit of information is being shared about how we operate. When I was in Austin presenting, a fairly significant number of folks asked specific questions about our "Generic Timebox". I wanted to answer all the questions, but ran out of time that afternoon.
For this timebox we are using a compressed time-line. Our normal interval is 20 days - in this case we are shaving off a week and making it 15 days because of the holidays. Still, all the elements that are in our normal period are reflected in this series of days making it pretty much perfect to (hopefully) answer the questions I was being asked.
TWO YEARS AT EXAMINER?!
In just a couple of days I will have hit my two year anniversary with Examiner.com. It is amazing to think I've been working on a single site for that long. I've seen amazing changes on the site in that time. When I started it was Cold Fusion and I was hired to shepherd the its march to Drupal. It was a giant migration project with a full redesign of the site in tow. Drupal 7 seemed barely a twinkle and yet that was what we were building in with a database I had no practical experience with. I was working with a brand new team of developers - a just stunning crew of Drupalers. I had also started a new Drupal company with great friends. Everything was in flux. Everything was changing. So was Examiner. An adventure had begun.
Thanks Austin Drupalistas!
The folks at the Austin Camp do a great job. I enjoyed this year just as much as last year. I didn't go to many sessions, but a big part of that had to do with putting last minute additions on my presentation today. Conversations last night had me swapping around a few slides and adjusting my presentation a little bit. If you want, you can look at my slides, though I think that without the context of the dialogue, they will make less sense. Thank you to the Drupalcamp Austin organizing team for inviting me to come and speak. It really was a pleasure.
Getting Ready to Present
I've been preparing for the last few weeks for today's keynote. It really started coming together over the last week. To make sure I wasn't going to have a "train wreck" in front of 300 people I used Screen Flow to record my session over and over and over again and then enjoy the pain of watching myself mess up and add additional notes to the presentation. I was pleased to give my perspectives on how the Examiner.com process has changed, grown, and shifted in such positive ways. Hopefully others can learn from our lessons.
Social Media, Tweets, Posts, and Photos
Thanks to everyone who sent supportive tweets and Facebook posts. I really appreciated hearing from you. Tweets during the session all seemed positive with Matt Kleve (vordude) asking a really nice question: